There is no shortage for document management systems in today’s digital world. I have been in this industry for quite a long period and continues to do research. Most larger organizations have already understood the need for a document collaboration system as it helps to unite their resources. This sort of collaboration helps an organization to bring new products and services to the market and become a trailblazer.
The U.S. Department of Forest Services (https://www.fs.fed.us/) is one such pioneering organization in the digital content transformation. The department had embarked on a mission to consolidate contents from disparate systems like Mainframes, Windows, and Unix/Linux into one system, Oracle Content Management System fifteen years ago. This allowed 40,000 plus users spread across the country to collaborate contents and move in unison. I was one among the few subject matter experts (SME) supported this 250 TB database with a petabyte storage allocated for managing the system. When the time I left this project, the system had about 230 million contents.
My research on Content Management System stretched on the U.S Federal Agencies archival policy, The Library of Virginia (http://www.lva.virginia.gov/), public cloud and government cloud areas. I found the most products on the market, meets about 80 percent of their client’s needs and in some cases, it is very difficult to move out of the system.
I thought associating my experience and research in CMS with a product may help an organization. ACVITS is an application that can help in real-world issues in this space.
ACVITS has few unique features that are unavailable in other document management systems. Here are a few features that may benefit your organization.
1) Protect the content from download and share by a recipient without your permission. Use case: IP documents.
2) Share a file in public with an end-date. Auto expiry feature! Use case: Contracts and offers.
3) Find files faster with predictive searches, like Google Search. Use case: Efficient use of time.
4) Collaborate and Recall contents in Private, Group or Public. Use case: Real-world scenarios
5) Bulk upload files 10X faster. Use case: Out of the box, default settings, users love it.
6) Follow the National Archives method of Retention method. Use case: Learn from NARA on content archiving.
7) HIPAA and FERPA compliant storage. Use case: Amazon AWS is a pioneer in this space.
8) Very large file support, up to 5 TB. Use case: Research labs, scientific and entertainment industry.
9) Runs on the Amazon AWS cloud. Use case: Enterprise infrastructure at a fraction of the cost.
10) Enterprise Mobility. Use case: Accessible anywhere with a Internet Browser.
I hope this helps you to make a better decision when you are looking for a Content Management System at work.